Attendease is now EventUp Planner: Same Amazing Features, New Identity

Product News

Alexis Clemons
August 1, 2024

The events industry has undergone a significant transformation over the past few years, driven by evolving technologies, changing attendee expectations, and the growing complexity of event logistics. For event planners (and anyone in charge of planning events), this means it’s increasingly challenging to manage every detail, from coordinating vendors and budgets to ensuring a seamless experience for attendees. As the industry’s demands continue to rise, it becomes harder to keep everything on track and deliver outstanding events.

At Attendease, it’s always been our goal to provide planners with powerful yet intuitive tools that enable them to plan, manage, and simplify processes every step of the event planning journey. When Attendease was acquired by Tripleseat in 2023, it was a natural fit because of our shared mission to deliver innovative solutions that empower event professionals. As we joined the Tripleseat family of leading event management software, we were introduced to EventUp: the largest online venue directory with more than 17,000 restaurants, hotels, and unique spaces. EventUp streamlines the event planning process by bringing the best venues across the US into one marketplace. Designed with corporate and social event planners in mind, EventUp allows planners to browse and book the perfect venue for their event in only a few clicks.

With that in mind, we are pleased to announce that Attendease will become EventUp Planner.

The name change reflects our mission of elevating the event management experience and building a complete ecosystem for planners, from finding a venue to planning and promoting the event. As events grow more complicated and expectations rise, the EventUp ecosystem will ensure that event professionals have an easy solution to streamline the events journey from start to finish. Planners will use the EventUp marketplace to find the perfect venue for their event, and then easily move into EventUp Planner to build their event website, manage registrations, schedule the agenda, promote their event, and track performance.

Yes, we have a new name, but we’re maintaining our mission of empowering planners to create outstanding attendee experiences and drive community engagement. Our award-winning product and 5-star customer service will continue to deliver an exceptional experience to our customers.

As the event industry continues to evolve, we remain dedicated to delivering innovative solutions that empower event professionals with cutting-edge tools to better manage their time and stay ahead of the curve.

Transform Your Events and Increase Revenue Using EventUp Planner

Let’s explore how to streamline your events journey from start to finish. Book a call with our team today to get started.

Introducing EventUp – The #1 Venue Marketplace

Product News

January 9, 2024

The EventUp venue marketplace helps social, corporate, and wedding event planners search for the perfect event space for any event type, large or small. EventUp is the largest global venue directory, with over 15,000 restaurants, hotels, and unique venues to choose from.

EventUp makes it easy to find the perfect venue for all of your social, corporate, or wedding event needs. Browse and book your perfect event on EventUp with only a few clicks.

Here are Three Ways That EventUp Makes Booking Your Next Venue Easier.

1. Largest Venue Inventory

EventUp currently has over 15,000 venues to choose from – Yes, fifteen thousand. EventUp is also a global venue marketplace, which means you can browse venues in all cities, such as New York City, Miami, San Francisco, London, Sydney, and more. We showcase venues in every market, big or small. With the wide variety of global venues, you can find the exact type of venue you have dreamed of anywhere.

2. Variety of Event Venue Types

EventUp isn’t your typical platform for event venues that focuses on one type of venue or only showcases venues from a niche market. Yes, our site has amazing bars, restaurants, and hotels. Still, unlike any other venue marketplace, we also include venues such as bowling alleys, yachts, residential mansions, museums, art galleries, theaters, gardens, and so much more.

3. Advanced Search Filters

To choose from 15,000 unique venues across the globe may sound daunting, but with the advanced filtering system, EventUp takes the hard work out of the search process. Select your desired city, a budget, and any required amenities for your event. EventUp will narrow the entire inventory of venues to only those that meet your requirements.

4. EventUp Marketplace is Free For Planners

With all the features and benefits of using EventUp to plan your next party or event, you’re probably wondering how much it will cost you to sign up for EventUp’s services. Don’t fret; the site is completely free to use! There will never be a charge to join the marketplace or to submit quote requests to venues. Simply create a free account so you can favorite’ any venues and work directly with any you request more information from. Now, you’ve got instant access to all of our venues with whom you will work directly to book and execute your party or event.

We are excited to help make your next event a success! Visit EventUp.com today and find the perfect venue for any event or occasion.

Browse. Book. Party.

Finding and reserving only the best venues on EventUp, combined with the power of building and managing all of your events on EventUp Planner, unlocks a world of extraordinary events that attendees will love while eliminating all the stress and headaches typically associated with event planning.

Browse. Book. Party. + Plan. Launch. Amaze. = The perfect event!

Attendease Hubspot Integration

Product News

May 24, 2023

At Attendease, we believe that rarely (if ever) a platform can be truly an all-in-one event management solution and still offer comprehensive and relevant features across all the available modules. That’s why we hone in on what we do best. Then, we provide native integration options with other technology vendors (like our Attendease Hubspot Integration) in order to provide a functional tech ecosystem that meets the needs of many different types of customers.

What Attendease Does

The types of events out there in the world are endless. We’re proud to say we’ve stayed focused on building an event management platform that has been able to adapt to meet the needs of an endless number of companies and higher education institutions around the world. Creating a native integration with technologies like Hubspot has allowed us to do just that.

If we tried to put every event-related tool into our own platform, many users wouldn’t even use them and they’d end up creating workarounds to try to keep using their own existing beloved tech tools. (Sound familiar?) We understand that many people have tried and true technology tools they love, so why would we force you to house the same information in multiple platforms and make you do more manual work so you can use our tool?

How the Attendease Hubspot Integration Helps

The Attendease HubSpot integration (Hubspot link here) helps event organizers send event registration data from Attendease into your HubSpot CRM. Say goodbye to the hassle of manually exporting and importing endless spreadsheets each day. and Say hello to simplicity and automation.

Through the Attendease Hubspot integration you can easily set up the flow of attendee information from Attendease to the corresponding contact in Hubspot. By leveraging HubSpot’s Timeline API, you are able to track major attendee interactions such as registering for an event, event schedules, and checking in to a session.

Through HubSpot, event organizers may also create lists and workflows based on the integration settings. This makes the integration truly limitless in terms of potential use to support marketing and automation of tasks before, during, and after the event takes place.

In addition to using HubSpot’s automation capabilities, event organizers can also leverage Attendease’s email communication tool and survey forms after the event is over if you do want to keep the data out of Hubspot for some reason, enabling you to engage with attendees during the entire event lifecycle in the way that best meets the needs of your company.

Benefits of Using the Attendease HubSpot Integration

When using Attendease event management software with the HubSpot CRM integration, event teams are able to streamline their collaboration efforts through a centralized platform. This approach fosters better collaboration between team members while saving time and resources. No more emailing form, lists and documents between teams. It’s all captured in Attendease and sent directly to Hubspot based on how you choose to set up the integration.

Both Attendease and HubSpot allow the setup of user permissions. This allows you to define which individuals are able to access specific data on each platform. Giving organizers this type of control makes it easier for users to only see the parts of the platform that are most relevant to them.

In addition, the integration also aligns marketing and sales teams. Aligned teams helps you reach your event goals together. Attendee data can be used to set lead scoring in HubSpot and trigger the sales team. It can also help you add the attendee to an appropriate nurture workflow.

Once you set up the Attendease HubSpot integration, you will be able to automatically send your in-person, virtual, or hybrid event attendee data from our event management software to the HubSpot CRM.

HubSpot Integration Data Points

Once you have authorized Attendease to send activities to HubSpot, you need to specify which activities you want to send over. Automations can then be connected to specific events.

You are able to trigger automations from the following events:

Attendee registered
Attendee profile update
Registration canceled
Session scheduled
Session unscheduled
Contact added to a session waiting list
Contact removed from a session waiting list
Contact promoted from a session waiting list to an attendee
Attendee checked in (event or session)
Attendee check-in undone (event or session)

With automated data imports that are mapped into HubSpot contact properties, marketing teams can segment and personalize workflows based on actions or lifecycle stages. These data points give marketing teams the ability to run custom, automated email campaigns and workflows in HubSpot.

Conclusion

The ability to capture and automate data is critical to the success of your event marketing efforts. The Attendease event management software integration with the HubSpot CRM platform can help. It enables event organizers to effortlessly combine offline interactions along with digital actions. Ultimately, this enriches buyer data across the entire online and offline journey.

Curious to learn more? Contact our team to see how to leverage this integration. Learn how this could be a good solution for your specific event needs.

Already a client and ready to set up the Attendease Hubspot integration (or just curious to see how easy it is to set up)? Here’s a step-by-step guide.

Introducing: Attendease Virtual Studio

Product News

November 1, 2022

Virtual events are not a product of the pandemic, but the pandemic has definitely pushed many organizations to rethink the format they run their portfolio of events. Whether some events may have gone completely virtual or are fully back to in-person, the common trend is that the event portfolio as whole is more diverse now with some meetings and events being hosted virtually, in-person, or hybrid – depending on the objectives in mind.

With that, finding event technology that caters to a varied portfolio of events can be a challenge. While there are many new players focusing primarily on virtual events delivery, there is a lack of platforms that also have foundational event design and planning functionality that allows for the flexibility and scalability of multi event management, regardless of event type.

While the Attendease Event Platform has always supported both virtual and in-person events, we are now taking it a step further with the launch of Attendease’s new Virtual Studio: a truly integrated virtual event platform that supports planners in providing a seamless experience to attendees, from start to finish. Now, your virtual events journey doesn’t have to feel like a second class citizen to your in-person events portfolio.

With this new launch, planners get the best of both worlds: a powerful foundation for managing a portfolio of different types of meetings and events plus a feature-rich virtual events platform that are sure to wow attendees.

Meet Attendease’s Virtual Studio

The Attendease Virtual Studio allows event teams to manage live, semi-live, and on-demand virtual sessions, no matter how small or large your event is.

Our native solution provides engagement features, including chat, Q&A, poll, and more. Planners can boost sponsor visibility for virtual meetings and events using sponsored sessions, dedicated sponsor area, sponsored downloads, and more. Here’s a glimpse of what you can do using the Virtual Studio:

Broadcast virtual events and smaller more intimate webinars
Host single-session or multi-session online events
Watch recorded sessions on-demand
Bring presenters on- and off- stage
Moderator option to control mic and camera for host, speakers, and more
Play MP4 and YouTube video during your webinar
Engagement tools, including chat, poll, Q&A
Set virtual backgrounds
Unlimited presenters or hosts
Virtual event reporting and recording available for download
Include Audio in the Waiting Room for Dial In Attendees
Add an Image to my Custom Embed/HTML Pop-Up Offer
Setup breakout rooms
And more

How to get started

The Virtual Studio is an add-on of the Attendease Events Platform – which offers the foundational tools for managing meetings and events. The core platform covers all you need to plan and manage your event including event registration, agenda management, website builder, event marketing, reporting, and more.

When leveraged together, the Attendease Event Platform and the Virtual Studio provide a powerful solution to planners managing a varied portfolio of meetings and events. The Virtual Studio dashboard is integrated into the Attendease dashboard and is extremely easy-to-use. With minimal training and setup, it is easy to get started and launch your first virtual event with Attendease.

If you are ready to see how this can work for you, contact our team to book a discovery call and see if this could be a fit for your event planning needs.

Taking the stress out of managing your event agenda

Event Management
Product News

September 30, 2022

Managing complex event agenda can be the source of a major headache. For example, making sure that no speaker or venue is double booked, ensuring that sessions are not oversold, allowing attendees to sign up for waitlists, updating attendee-facing collaterals when last-minute changes occur, and the list goes on. What could possibly go wrong? Well, a lot, apparently.

Complex multi-day, multi-session, multi-venue events can be a nightmare to manage. That is why relying on technology can be a major ally to event planners in charge of such events. Removing the guesswork and streamlining processes can help to ensure no mistakes are made. Besides, your attendees will have access to your event’s most accurate information.

Finding the right event technology to help solve such challenges is, however, not an easy task. With so many boxes to tick – it’s nearly impossible to find the right solution to manage all aspects of your event. With that in mind, and based on the success of partnering with other organizations in the past, Attendease is now offering a new solution to planners who encounter themselves in this situation. You can now sign up for our standalone Agenda Management Module product – without having to switch your entire tech-stack.

The New Attendese’s Agenda Management Solution for You

This new solution provides event planners with the possibility of plugging in Attendease’s robust agenda manager module into event websites. This is a tried and true solution that has been proved effective with mega events such as SXSW – a 10-day festival that happens in Austin every year and hosts thousands of sessions in just a few days.

The benefits of using our standalone Agenda Management System include:

No need to change your current event management software provider
Avoid schedule conflicts and double booking a speaker or a venue
Automatically integrates with the attendee-facing website so they get the most up to date agenda information
Visualize your schedule grid to ensure missing nothing
Manage in-person, online, and hybrid events from one platform
Setup room capacity and waitlists for each session and venue
Give attendees control to register and manage their personal event agenda

If your team is overwhelmed and struggling to manage all aspects of your event agenda needs, you need a new event agenda solution. Our Agenda Management System may be the perfect fit for you.

“Depending on how you are currently managing your event agenda, it is taking more people and more time to manage all aspects involved, including room & venue management, speaker management, and session slotter. This new release by Attendease will help planners to reduce the amount of time and cost to do this while avoiding common mistakes and human errors” – says Daniel Mitchel, VP Sales & Marketing at Attendease.

You can find more about this feature here. If you’d like to learn more, contact our team!

Meet a simplified solution to manage multiple events

Product News

June 16, 2022

After listening to dozens of organizations seeking the perfect event technology solution to manage their portfolio of events, we found out one thing: there is a gap in the market and no one is addressing this one simple concept. Here comes the game-changing solution with Justreg event registration.

There is surely no lack of event management software in the market, but most of them are very complex and expensive for the needs of many event managers. Not everyone is looking for all the bells and whistles, and it makes no sense to pay for features you are never going to use.

On the other hand, there are barebone solutions that are simpler and budget-friendly, however, they are also rigid and don’t allow for much customization. So planners see themselves in this limbo, where solutions are either too robust or too simple.

Introducing JustReg: Attendease’s Simplified Event Management Solution

The nature of the Attendease platform follows under the first category: Attendease offers a robust solution for planners looking to manage a variety of event types and formats throughout the year, with the ability to manage complex event agendas (think SXSW), brand control, and automation capabilities to save time and money. But not every planner needs the level of complexity that Attendease can handle. Hence, our newest product launch: JustReg.

Putting it simply, JustReg is a simplified version of the Attendease platform that offers the foundational tools that every event needs: segmented and automated event communication, branded landing page experiences, and simple yet robust registration journeys. This will allow for a time-saving, cost-effective solution for event planners, while hitting registration goals.

Daniel Mitchell, VP Sales & Marketing at Attendease, shared that “planners should not be forced to compromise on their registration needs – a versatile registration experience that is simple to use and does not break the bank is possible”. JustReg empowers event planners to deliver fully-branded and consistent experiences to their attendees, while simplifying event data management and event reporting.

You can find more about JustReg here, including pricing and features. If you’d like to learn more, contact our team!

A Guide to Creating Inclusive & Accessible Events (Checklist)

Event Trends
Product News

June 8, 2022

Event experiences should be for all: from the event website and landing page to the registration process, all the way to the event itself, and post-event communication and surveys. But the reality is that most events and meetings are not, unfortunately, delivering an accessible event experience at all touchpoints for their attendees.

Here are some considerations you should be providing to create accessible event experiences for your audience.

Understanding Assistive Technology for Event Accessibility

People with disabilities access and navigate the Web differently, depending on their individual needs and preferences. Many times, assistive technology is used to ensure users can access, understand, and navigate websites.

In a broad sense, assistive technology (AT) is any device, piece of equipment, or system that helps a person with a disability increase, maintain, or improve their functional capabilities.

Examples of assistive technology include:

Alternative Keyboard
Alternative Mouse
Head Wand
Mouth Stick
Refreshable Braille Display
Screen Magnifier
Screen Reader
Voice Recognition software

With that in mind, it’s important to consider that your event website and registration journey is accessible to these tools so that users with minor or major impairments can still navigate and understand your website and, ultimately, register and attend your event.

Event Website Accessibility Features to Consider

Simplified Navigation & Content Structure

A clear and straightforward layout for easy navigation and exploration of the entire event website can make for a truly accessible event experience for your attendees.

Simplified summaries for passages of text can also make it easier to understand the content of your website. The document outline feature can provide a representation of the content that only shows the headings and relevant structures (such as headings, nesting, and hierarchy) to help provide orientation and an overview of the contents. This can also help to avoid overloading the user with information.

Reduced Interface

Provide an option that only shows the most relevant information or more frequently used functions; for example, by hiding other parts of the content that can distract users or make it harder to navigate the website.

Color Contrast

Make sure you use strong color contrast between text and images of your digital assets so that attendees with visual impairments or cognitive disabilities can read the text and navigate through the online event with utmost ease.

Text Size Adjustment

Ensure that you use font types, sizes, colors, and spacing ideal to make text easier to read. Provide guests with the option to change the size of the font to zoom in and out to support their vision and read through the event without any difficulty.

Page Narration / Text-to-speech

Speech output can automatically convert text into a synthesized voice reading the text aloud. By providing on-screen text narration, guests with visual impairments can access all the content on your event website.

Accessibility Features for Video and Virtual Events

Audio Descriptions

Also referred to as “video descriptions” and “described video,” these narrations describe important visual details in a video.

Captions

Text with a verbatim recording of any speech and with descriptions of relevant auditory information that appears simultaneously with the audio (including audio that accompanies video in multimedia). For real-time captioning, typically, professional CART writers are necessary.

Transcripts

Text manuscripts containing the correct sequence of verbatim recordings of any speech and descriptions of important auditory or visual information.

Accessibility Compliance for Event Website Content

Web Content Accessibility Guidelines (WCAG) 2.1 is a set of recommendations by the W3 working group that follows best practices for ADA (American Disability Act) website accessibility compliance.

The WCAG 2.1 AA covers a wide range of recommendations for making Web content more accessible. Following these guidelines will make content more accessible to a wider range of people with disabilities, including accommodations for blindness and low vision, deafness and hearing loss, limited movement, speech disabilities, photosensitivity, and combinations of these, and some accommodations for learning disabilities and cognitive limitations; but will not address every user need for people with these disabilities.

These guidelines address the accessibility of web content on desktops, laptops, tablets, and mobile devices. Following these guidelines will also make Web content more usable to users in general.

Event Management Software with Accessibility Compliance

We are pleased to announce that, in an effort to support Diversity, Equity, and Inclusion programs (DEI), the Attendease platform, as of May 27, 2022, is compliant with W3 WCAG 2.1 AA.

The Attendease platform allows customers to use the features and functionality to manage and execute their portfolio of events and attendee-facing websites. While the Attendease dashboard is NOT accessible compliant, the W3 WCAG 2.1 AA is true for the attendee-facing event websites using Attendease’s pre-built website templates. This means event planners can use our event platform and pre-built templates to deliver accessible event experiences to users.

Event Accessibility Checklist

Here’s a checklist to help you ensure accessibility and inclusion for all event attendees.

Venue Accessibility:

Is the venue wheelchair accessible?
Are there ramps and elevators available?
Are there accessible parking spaces?
Are there clear signage and pathways for people with visual impairments?

Communication:

Is event information available in multiple formats (text, audio, video)?
Are announcements made audibly and visibly?
Is there a designated area for sign language interpreters?

Registration & Check-In:

Is online registration accessible to people with disabilities?
Are there alternative registration methods for those who cannot use the online system?
Is the check-in process easy for everyone, including those with mobility challenges?

Seating Arrangements:

Are there designated spaces for wheelchair users?
Is there flexibility in seating arrangements to accommodate different needs?
Are there quiet areas for attendees who may need a break?

Audio & Visuals:

Are there subtitles or sign language interpreters for presentations?
Is the sound system clear and adjustable?
Are visuals in high contrast for those with visual impairments?

Restrooms:

Are there accessible restrooms with proper signage?
Are changing facilities available for those with different abilities?

Networking & Social Spaces:

Are social spaces accessible to everyone?
Is there seating available for those who need it?
Are networking activities inclusive and accessible?

Event Materials:

Are event materials available in accessible formats?
Is there a way for attendees to request materials in advance?
Are presentation slides provided in advance for those who use screen readers?

Food & Beverages:

Are dietary restrictions considered in menu planning?
Is information about ingredients and allergens provided?
Are there alternatives for those with specific dietary needs?

Emergency Planning:

Is the emergency evacuation plan accessible to everyone?
Are staff trained to assist attendees with disabilities during emergencies?
Are there designated meeting points for people with mobility challenges?

Deliver Inclusive & Accessible Events with Attendease

Contact us to learn how Attendease can help you start, improve, and perfect your journey to deliver an accessible event experience for all of your attendees.

Let’s Talk

Virtual Networking Platform

Event Management
Product News

May 5, 2021

As we continue to navigate the new normal, the discussion around virtual event engagement persists as a challenge that many event planners are facing today. With the sheer amount of virtual activities every person is putting up with currently, any additional webinar, conference, or online meeting can seem like a daunting task, rather than a reason for excitement.

However, one thing people are craving is connection. Since most places still have harsh restrictions for in-person gatherings of any size, any opportunity to connect will likely be treasured. That’s why networking has become an even hotter topic in the world of virtual events.

The Attendease event management software has recently announced its newest feature to better support event planners in fostering networking and engagement for their virtual meetings and events.

This is the first of a series of attendee networking features that will become available throughout the year on the platform and includes the ability for attendees to create their attendee profile and share it with other attendees in that same event so that they connect in multiple ways. The profile includes their photo, job title, company, social media profiles, and email address. Attendees can also search or browse other attendee profiles who have opted to have their profile public. New functionalities will be coming soon!

How to make the most of virtual networking opportunities

Thinking about event design, it’s important to plan how the networking component of your event will connect with the entire event itself. Here are some tips to make the most of the virtual networking feature:

Make sure to communicate well ahead of the event how the networking portion will work, so attendees know what to expect.
Communicate multiple times – it’s easy to get emails lost in the inbox.
Let attendees know how they can create their profile and how to have their profile public.
Share some templated messages they can use, as a sample that can save them time and give ideas on messages they could send.
Make time between sessions and remind people to go to the networking tab to connect with other attendees.
Suggest people connect with at least three other attendees each day to make their most of their event experience.

Would you like to see the Attendease Virtual Networking feature in action? Contact us to book a demo and learn more about our all-in-all event management platform.