When you search your event name on search engines like Google or Bing, what do you get? Is your event website at the top position, or are other websites outranking you? Studies show that nearly 50% of online users will click the first three results, and less than 1% will bother to visit page two (positions 11+). With that in mind, it’s understandable how important it is to have your website ranking well in search engines. You don’t want to lose any traffic and have possible attendees, exhibitors, sponsors, or speakers end up at a competitor’s event.

While doing this test, also check how you rank for other keywords that are not necessarily your event name but that might bring qualified traffic to your website. For example, if you run a marketing trade show in San Diego, you can search for keywords like “marketing + trade shows + San Diego + 2024”. Here is what I got for this example: a mix of events and site aggregators listing a number of events held by different organizations.

Don’t see your website on the first few positions? Search Engine Optimization, or SEO, is the art of optimizing your website to rank well on search engines. The basic premise is that search engines will show the results they consider most relevant to users based on specific factors checked by algorithms. In this article, you will learn some of the most important ranking factors to consider when building your event website so it ranks well on search engines.

Before we start, let’s consider some important details that you must include on your event page. While these provide essential information to people browsing your website, they also provide information to search engines to showcase your website on the search engine results page (SERP).

The B2B Marketing Forum clearly shows the basic information about the event as soon as you enter the website. A hero image can help to communicate about the event. 

EventCamp did a fantastic job regarding imagery. Throughout the site, you can see photos of the event and attendees while having a clear picture of the conference’s atmosphere. 

Although this is a good starting point, successful event pages will typically contain much more information, including:

Now that you have the website content covered, let’s go back to search engine optimization. There are many ways to optimize your website to improve organic rankings. Below is a list of essential optimization techniques that will help boost your rankings in search engines.

On-page optimization refers to optimization done directly on your website (rather than on other websites or offline). This includes keyword-rich content, optimized metadata, and more. These small tasks are easy to manage and will take you a long way. Here are the essential SEO factors to improve your event website:

When you do a Google search, the results show a list with titles and descriptions with different options. This is usually pulled from the meta title and meta description that you set for each web page (each page should have a unique tile and description). When you don’t set this information, Google will get content from your page to display here. (On rare occasions, Google might display content from your website, even if you set the meta title and description that you would like to show. Google selects what copy to show based on what they consider more relevant to the user search). 

These meta tags are crucial when considering organic rankings for a few reasons:

Now that you know why meta tags are important and how they work, here are some best practices for writing optimized copy:

Lastly, remember that each page should have a unique title and description.

How do you add meta tags to your website? For WordPress sites, you can use plugins, such as Yoast, which is free and very user-friendly. For event sites like the Attendease platform, you can edit your meta tags under the tab “meta” on-site settings.

Headings are an excellent way to visually show copy hierarchy and help readers skim through your text. It is also an indicator to search engines, communicating what your page is about. You can use large, bold text for your page title, slightly smaller text for subtitles, and even smaller text for other subheadings. The important thing to note is that there is the right way and the wrong way to do this if you have search engines in mind.

Avoid manually bolding or increasing the font size. Although this will visually have the same impact, it won’t do the same for search engines. Search engines can read headings using “h tags” (or heading tags). Heading options are available on text editors on your CMS, like WordPress or HubSpot, or you can manually add a simple code to apply a heading style. Although you can have multiple h tags on a page, you should have only one h1 tag per page, and every page should have an h1 tag (usually, the title is automatically set as h1). Heading rank the content in order of importance from H1 to H6. H1 is the title of the page, H2 would then be an opening line about the content of the page, H3, and so forth, work down the importance of each section of content. 

There are a couple of things you must consider when planning your URLs. First, you need to decide on your general event URL. You may be hosting your event under your company’s website (e.g., www.mycompany.com/event), or you may create a new website exclusively for your event (e.g., www.myevent.com).

If the event will happen every year, consider how to host the website. For example, you may have www.myevent.com/2024 instead of www.myevent2024.com to avoid needing a new domain every year for the years to come.

Now that you have your main domain URL, consider the other pages. Here are some best practices to apply when writing URLs:

The primary use for alt tags is to inform what the image is about to those who are visually impaired and cannot see the image. However, search engines can’t “see” images either, and they use the alt tag information to identify the image. Adding alt tags to your images will not only comply with accessibility best practices, but it will also aid in the optimization of your website for search engines. This can also help to show your image as an image search result. Try to include keywords that make sense in the context of the image.

Anchor text is the text that is highlighted in a link. Instead of linking to text like “click here,” use descriptive words. For example, “a downloadable checklist is available with everything you learned in this article”. Users will understand that, by clicking the link, they will gain access to it. No need to say, “Click here to download the checklist.”

Rich snippets allow you to mark up your event information so that users can discover that information directly from the search results page. There are many advantages to this, including increased real estate on the SERP and more chances to get people clicking on your listing, which can then help bump your rankings due to higher click-through-rate (it all connects!). Information that you can mark up includes event name, location, date, price, performers, and more.

You can easily mark up data using the Google Data Highlighter tool, which lets you select pieces of information and communicate what they refer to.

Most of the off-page optimization tips are related to building links. When you have links from third-party sites linking to yours, you gain more authority, which can help bring your website to the top of the rankings. The more authority the site linking to you has, the more “juice” you will gain from it. For example, if you have a link from a national paper, you will gain more authority than a link in a neighborhood business directory. Nonetheless, having various links is important as long as they are not spammy. Avoid fishy sites and buying links and focus on organic and relevant links instead.

Make sure to have your event name, location, date, and information consistent across the web. For example, choose whether you would like to promote your event as “ABC Expo” or “ABC Expo Atlanta,” and stick to the option you chose across all platforms.

There are three easy strategies you can use to gain more links and increase online exposure.

You are probably familiar with press releases, but online directories are not as popular unless you are familiar with SEO. Online directories are the modern version of Yellow Pages and can be segregated into a number of ways: directories for general businesses, businesses in specific industries, events, geographic locations, and more.

Here are ten examples that you can use if you are based in North America:

There are also a number of local directories that you can use to promote your event, depending on your event location. Try searching in Google using search strings like keyword + city +  “submit an event” / “submit an event”/ “add event”/ “add an event”/  “submit your workshop”/ “submit your course”/ “submit your class”/ “submit your conference.”

There are a few technical improvements that can also help boost your website rankings. You might need to work with your developer to implement these:

Search engines are moving towards providing better user experience, and site speed is a huge factor in usability. A Kissmetrics study shows that 40% of users will drop a site that takes over three seconds to load. But users are not the only thing that will drop; your rankings will, too. You can use the free Google PageSpeed Insights tool to check your site speed and gain recommendations to improve it.

With over 50% of overall online traffic coming from mobile devices, it’s no surprise that providing a mobile experience will help your rankings. Having a mobile-ready site is a must!

In 2017, Google released a report indicating that websites that were not secure would display a “nonsecure” message when opened in Chrome. On the other hand, secure sites would see a slight ranking boost. As of this date, having a security certificate is also expected, especially if you collect personal information, including name, email, or payment – which most event websites are. This means you would see HTTPS instead of HTTP on the browser. If you are currently not on HTTPS, contact your developer to get your certificate ready!

You are likely familiar with an HTML sitemap, which is a web page with the entire structure of a website. This page is meant for site visitors to read. For search engines, you should provide an XML sitemap, which will tell search engines how to navigate the site. You can usually find it if you currently have an XML sitemap setup by checking your website and adding the string: /sitemap.xml. If you see an error message (e.g., page not found), you might not have the XML sitemap setup. Sometimes, the sitemap is located at a  different location, such as /sitemap_index.xml, so check with your developer if you are still looking for it. For WordPress sites, you can use the Yoast SEO plugin to generate the sitemap for you (this is the same plugin recommended for meta tags at the beginning of this article).

If you want to go the extra mile, consider some SEO software to help you manage SEO for your event website. There are a number of options available, from rank tracking to keyword research, competitive analysis, and more. Many have free versions and will help you gauge the results of your efforts, as well as point out areas that need improvements. To find the best SEO software for you, try comparison websites like G2Crowd, which showcase real testimonials and ratings, as well as the pros and cons of each option.

Amazing speakers can make or break your conference. It can mean the difference between a sell-out and half-full room. And much like casting for a big movie, if you confirm one high profile speaker, others will follow.

Attracting great presenters for your conference isn’t as easy as setting up a Call for Speakers and wait for the applications to come rolling in. It’s also not as easy as cold calling world class speakers and hoping to entice them to join you. 

For one thing, and especially if you work in a niche industry, you’ll probably receive applications from the same group of people each year. For another, unless you event is very high-profile, the big name experts who receive tons of invitations each year are likely to ignore your outreach.

First task is to put together your lineup of top picks for your event. Some presenters might be obvious experts in your field, and others might belong to a complementary industry that is aligned to your subject area. Then there are the high-profile presenters that are a draw for a keynote because of an attention grabbing reputation that people will want to see.

Here’s some ideas to find great speakers:

Great conference speakers receive lots of invitations. Your request to speak might fall on deaf ears, especially if your event is not well-known. So what’s the best way to get the attention of great speakers? Present your ask as-if they are already presenting at our conference!

Here’s how to go the distance with customizing your ask:

There are some great stories out there about the lengths conference organizers will go to in order to attract great speakers. So make the most of your network! If you’re a socially savy connector you should be able to finesse an introduction to your dream presenter and get the conversation rolling. This is a great story of how having a LinkedIn connection in common turned into bagging a dream speaker.

Here are three ideas to make the most of your network:

Introducing a fabulous Attendease feature…Speaker Workflows! Speaker Workflows allows you to create custom application forms, surface the form on your event website, invite applicants, and manage the application process. As applications are submitted, you are able to review, approve, or reject applications. Approved applicants are automatically added to your event as speaker profiles. So easy and seamless.

Once all your hard work has paid off and you start confirming your conference lineup, make the most of your speaker’s network and get them to help you promote the event. Here’s how to make event promotion easy for your speakers – and why you should make the most of that opportunity. Speakers are usually happy to promote an event, but if they have to work too hard to help spread the word, your event could fall to the bottom of their to-do list. Simplifying the process and providing your speakers with the right tools to promote your conference will not only boost exposure, but will help to fill seats – a mutually beneficial outcome for everyone.

Ready to learn more? Take a tour into the possibilities of Attendease!

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The nature of trade shows means that exhibitors are in direct competition for the attention of visitors. Nevertheless, most attendees will only actually manage to visit around 10 percent of the booths at a trade show, according to Enigma Visual Solutions, which makes the design of exhibition stands of paramount importance.

For exhibiting companies, this means making the most of the available space to showcase their products or services, provide room for visitors to move around and include the various design elements that will attract attention. Here, we offer tips on how to achieve this on a limited budget.

The first step to maximising the amount of space available is to select your floor space carefully, wherever possible. Although space tends to be made available in standard sizes, like 10×10, or 20×20, not all of these spaces are equal in reality and some positions on the exhibition floor will be easier to work with.

For most modular exhibition stands, it is best to avoid the corners of the room, as the walls of the room will make it impossible for visitors to make use of the space immediately surrounding your stand. For the same reason, you also want to avoid any space that is situated too close to another company’s booth.

Try to choose a space which will allow your booth to be accessible on at least three sides and, with some designs, all four is best. Ideally, you want to be situated as close to the main aisle as possible, in a central position.

Another great way to free up space and make a booth seem less cramped is to include a dedicated meeting area, where you can sit down with visitors and have lengthier conversations. With most exhibition stands, a meeting area can be included without breaking the bank and without occupying too much floor space.

Whether you choose to have a formal setting, like a desk and chairs, or an informal setup, including lounge seating, there are many options to suit your business needs. For other visitors, this can look a lot less intimidating to approach than when a stand is filled with people standing around talking. It also means those who are going to stay in your booth for a while will be seated away from the main entrances, freeing up that space and making the entire display seem more inviting.

As previously mentioned, space at trade shows is usually distributed based on standard floor space sizes, like 10×10. With that being said, exhibitors need to think in three dimensions, rather than two, because one of the single best ways to maximise space is to utilise the space above the floor.

Modular exhibition stands can allow for things like screens to be installed into the walls, ensuring they take up no extra floor space. Arches or lighting rigs can double up to include various design elements too. Placing banners or logos above ground level can sometimes free up additional room for people to move around.

By thinking in three dimensions rather than two, you can fit more into the space you have been allocated.

Finally, you want to try to limit the amount of space taken up by your own staff by ensuring you only take those who will be most engaged, most useful, best at talking to customers and most effective at closing sales. Five excellent staff will be of more value than 10 who are not committed to the cause and will take up less room too.

Of course, you need to be certain that you have enough staff to cope with the demands of the show, and it is better to have too many than not enough. Nevertheless, you need to choose wisely and only select keen staff members, who are going to give you 100 percent effort, rather than take up valuable space without contributing a whole lot.

“Use only personable trade show booth staff personnel that engage with enthusiasm,” the Tradeshow Network Marketing Group recommend in a blog post. “Don’t send the people that do not want to be there.”

Author Bio: Reno is a founder and director of a leading exhibition and event company Enigma Visual Solutions, specialising in retail designs, event branding, bespoke exhibition stands, trade show marketing and much more. He specialises in experiential marketing and event productions. Reno enjoys sharing his thoughts on upcoming marketing ideas and design trends. Follow him on twitter.

Got five minutes for five of the top event planning tips of 2023?

Seeing the end of the year coming up, we decided to look back through our blog and share the event marketing tips everyone seems to value the most.

So, here is your roundup of our most popular event management tips of 2023!

What can you do to encourage networking at your event, and leave everyone excited about returning next time? Turns out – a lot. From 1-to-1 appointments, paying attention to the introverts in the group, and connecting people online and in-person – strategic design of event networking is fascinating. Here’s a tip:

Plan for fun. Attendees will remember the fun and unconventional activities you created to get them connected. Facilitated games and events like these are a great way to stand out from the crowd.

Discover more about networking at events.

Event analytics provide you with actionable information and deep attendee insights about how your targeted and actual attendees are interacting with your marketing efforts. With so many new tech tools and sophisticated insights now available, event planners can be very strategic in increasing the R.O.I. from conferences, trade shows, and events. But accessing your event analytics doesn’t have to to be complicated or intimidating! Here’s a tip:

Your event website, online registration platform, and mobile event app will all provide you with important data regarding performance and visitor interactions. Event apps can help you track user behavior before, during and after your event. Evaluate the number of page views and impressions for your agenda, speakers and sponsors, to help determine attendee interest.

Read all about event analytics.

Event marketers love the opportunity to create their own event websites, and are surprised to see how easy-to-make and not boring they can be! So we showed you how to start start creating and publishing your own stellar event websites with minimal or no involvement of developers and designers. Here’s a tip:

Tweaking the speaker list? Adding sponsors? Last-minute changes in the event schedule? Any changes you make during your event-planning stage can automatically be reflected on your event website.

Check out more about creating event websites.

Speaking of awesome websites, we investigated what elements combined to create event websites that impact, engage, and convert attendees. What should you be doing? Display high-quality, authentic photography on your site. Use everyday language in your registration forms to ask questions and obtain information in a more conversational and engaging way. Make sure you embed videos of past events in your website. Here’s a tip:

Showcase speakers and keynotes on your event website, encouraging prospects to easily visualize the value they will receive by attending. Featuring a real-life recap of the previous event will manage attendee expectations, while piquing their interest for the upcoming event.

Learn more event website tips.

This infographic shows a 2023 snapshot of the need for and benefits of integrated event management platforms, helping you to juggle a BIG workload. Some of the stats were surprising, and show the gap event marketing tools can fill: 68% of event planners produce 13+ events annually; 72% produce the same event year after year; 62% of planners use 7 tech tools to plan one event; and less than 5% of an event planners’ tools are integrated. Here’s a tip:

We’re biased, but seriously – integrated event tech saves time, money, and major headaches for your team 🙂

Creating a fabulous event is not enough. Getting noticed by prospects, customers, sponsors, media – that’s the secret sauce. Turns out your network can be enlisted to help promote your events, in some surprising ways!

There’s nothing worse than that sinking feeling when registrations don’t meet expectations, so check out these event promotion ideas to ensure you cover every base, thanks to those people who are already involved. Make sure to include these when planning your event marketing efforts for your next event.

Your Speakers:

Speakers are usually happy to promote your event, but if they have to work too hard to help spread the word, it can fall to the bottom of their to-do list. Simplifying the process and providing your speakers with the right tools will not only boost exposure, but will help to fill seats – a mutually beneficial outcome for both the speakers and event organizers.

Try it:

Your Attendees:

If you’re working with recurring events, one of the best strategies is to keep in contact with past attendees throughout the year. Providing useful and relevant information related to their industry builds anticipation and keeps that connection going until next year’s event. As a bonus, the messages can be altered to recruit new attendees – but the content you create is useful for both targets.

Try it:

Your Net Promoters:

Enthusiastic Net Promoters are your next-level attendees. These are your loyal fans, who will sing your event’s praises to their friends and colleagues. Your NPS Score comes down to your customers answering one question – “How likely is it you would recommend us to a friend?”

Try it:

Your Charitable Partners:

If your event has a charitable component, make the most of the charities network to promote your event. Most charities have an upcoming events page on their websites and will share social call-outs on their channels. As with all partners, providing them with well-crafted messaging and images goes a long way to helping them share your event. They’ll appreciate the opportunity to promote their cause to your network too.

Try it:

Ready to learn more about delivering high quality event leads? Download our NEW whitepaper here.

Dwindling event budgets are one of the biggest challenges for corporate event marketers. Top brass expect events to bring higher ROI with less investment—and with no compromise in attendee experience. It’s a big ask for even the most inventive and resourceful event planner. So how can you survive in the world of shrinking budgets and still deliver unique, engaging events? Keep the following tips in mind and you’ll be well on your way to satisfying both your attendees and the executive suite.

The event venue inevitably eats up the largest chunk of your budget. The key to mitigating this expense is flexibility. Since weekends and holidays are expensive, be flexible with your dates and consider running events during the week or in the off-peak season; hotels typically offer specials in January and February. Keep in mind that non-hotel venues are often better value than hotels so be prepared to think outside the box for potential venues. And don’t be afraid to haggle to get the best price!

Printing brochures, conference guides, and promotional material is an expensive, and often unnecessary, endeavor. Embrace the online experience and save some trees while you’re at it. Consider an event management platform that hosts everything from your agenda and presentation documents to registration and attendee messaging apps. Your attendees can access everything they need for your event from their smartphone, tablet, or laptop. On the promotion front, social media and email marketing are effective paper-free tools.

Time is money. By automating routine event tasks, you can optimize the resources you spend on event management; you can focus on revenue-generating activities instead of wasting costly man-hours on repetitive admin tasks. Try integrating your event management software with your marketing stack to minimize the expense of copying and transferring lead data between applications—and accelerate the sales pipeline in the process.

Don’t waste money on goodie bags filled with miscellany that your attendees don’t really want. Does anyone really need another keychain or stress ball? Consider reallocating the swag line item of the budget to giveaways that actually improve the attendee experience, such as hearty snacks that can fuel attendees through a long day of meetings. Or just put the savings toward your bottom line.

There’s no need to spend a pile of money on advertising and promotion. Instead, leverage free or low-cost sources to promote your event. You’ll likely be pleasantly surprised by the power of social media to spread the word. Try targeting industry influencers to encourage them to promote your event; influencers can accelerate word-of-mouth marketing through their large followings. Email marketing, networking, and SEO are all valuable promotional tools that are easy on your budget.

The event portfolio of a corporate event marketer contains multiple, repetitive events of all sizes and types, across different locations and groups within the organization (e.g., monthly training webinars, weekly sales meetings, annual user group conference). There’s no sense starting from square one for every event you run, especially when you’re on a tight budget. By cloning events and taking advantage of reusable widgets, website themes, and templates instead of building event sites from scratch, you can save an enormous amount of time, effort and resources—which translates into cost savings.

Working with a small budget doesn’t have to negatively impact your event portfolio. With a little creativity and ingenuity—and some technology tricks up your sleeve—you’ll be able to consistently plan and execute successful, ROI-positive events. 

Attendease is a cloud-based marketing automation solution for corporate event managers and teams. A modern, feature-rich event management software that enables the management of an entire range of events of all types and sizes.

When you’re planning an event, timelines are inevitably top of mind. With an event looming, there’s no pushing the deadline to next week, no asking your boss for an extension; event deadlines are always a hard stop. People will be walking through those doors on the given date—and they’ll be expecting a well-executed, engaging event.

In the past, event planners have relied on event management software to help organize their events and meet deadlines. But event management solutions fall short in fully optimizing time management, resource planning, and operational efficiency. To take event management to the next level, event planners are turning to event automation platforms to save time, scale events, and simplify processes and workflow.

Although a relatively new concept in event planning, automation tools have been actively adopted in the marketing world (e.g., Marketo, Eloqua, Hubspot) with profitable results—and the event industry is starting to follow suit. Some forward-thinking organizations are even implementing an event automation platform in concert with their existing marketing automation tools to turbocharge the ROI of their events. The next generation of event management, event automation platforms enable a repeatable, scalable event planning and execution process.

Attendease is a cloud-based marketing automation solution for corporate event managers and teams. A modern, feature-rich event management software that enables the management of an entire range of events of all types and sizes.